When you start with your PhD there is a lot you have to arrange. The list below helps you through your first days and the most important things you have to know.
For more detailed information you can also visit the following links:
https://stip.erasmusmc.nl/PhdCandidates
Doctoral Regulations 2020
Here you can find detailed information about the start of your PhD, provided by the Erasmus MC.
Checklist what you really have to do on your first day
- Get your Erasmus MC pass: At human resouces (Personeels- en Salarisadministratie or PSA) Frontservice PSA, locatie Fe-209, you can apply for a pass and fill out forms to get authorization for all the departments you will need. When you start working at the EMC a special number called ‘microsectienummer’ will be allocated to you. With this number you can log onto the computers. To activate your account you will need to go to the service desk to show some identification (passport or driver’s license), you will then also receive a password for your account.
- Create a Hora Finita account: The program “Hora Finita” is an administration module at the start of the PhD Procedure and should facilitate the administrative procedures involved in the PhD trajectory. Every (new) PhD applicant can login by clicking the button “New PhD applicant” via the Hora Finita website:
https://horafinita.eur.nl/login/index.php - Write a Training and Supervision Plan (TSP): At Erasmus MC, each doctoral candidate has to complete a training and supervision plan in consultation with his or her supervisor(s). For more information click on this link: https://stip.erasmusmc.nl/ > Graduate School PhD > PhD registration > Training and Supervision Plan.
- Register as a PhD at Promeras: Promeras is the representative body for all PhD candidates at Erasmus MC. If you are an Erasmus MC PhD candidate, you can sign up (see website promeras.nl: sign up) to become a member. Promeras safeguards the rights of PhD candidates, advises the PhD committee and organizes social events. Promeras is a member of EPAR (Erasmus PhD Association Rotterdam) and PNN (PhD Network Netherlands). Sign up for their newsletter to receive information about nice activities and the latest news. You can sign up via https://www.promeras.nl/sign-up/ .
For additional questions you can contact Promeras by e-mail: promeras@erasmusmc.nl - Erasmus MC Graduate School: Sign up for the Erasmus MC Graduate School (GS), which is part of the Faculty of Medicine and Health Sciences of Erasmus University Rotterdam. More information can be found here: https://www.erasmusmc.nl/en/graduate-school/phd-trajectory and https://stip.erasmusmc.nl/csp?id=portal_taxonomy&topic_id=0c4ea71f83b6665066cf3d026daad342&tab=all&spa=1. The GS supports PhD students throughout their trajectory, and it is important to do the following:
- Register for the PhD introduction course: https://www.erasmusmc.nl/en/graduate-school/phd-trajectory/phd-courses#Core
- Register as PhD candidate for pre- and onboarding: https://www.eur.nl/en/erasmusmc/graduate-school/phd-tracks/phd-erasmus-mc/pre-and-onboarding
- Create an ERNA account: as PhD student, you will be able to access PhD courses by using an ERNA account: https://www.erasmusmc.nl/en/graduate-school/phd-trajectory/phd-courses and https://stip.erasmusmc.nl/PhdCandidates/903.
- Get your BROK certificate: BROK stands for ‘Basiscursus Regelgeving en Organisatie van Klinische trials’. This course is mandatory for clinical PhD-students. The main subject is ‘Good Clinical Practice’, about responsibility of investigators in clinical research to participating patients. This course consist of a meeting in the Erasmus MC (Centrum Specifieke Bijeenkomst), and a computer exam following. The ‘Centrum Specifieke Bijeenkomst’ is organized several times a year in the Erasmus MC and will take 1 day. Online course material is available on the website of BROK after you are registered for this course. For the exam it is necessary to answer >80% of the multiple choice questions correctly. This course will be given in the Dutch and English language. Registration is possible online. For general questions about the BROK® you can contact Reneé Schrijver or Hanneke den Breeijen brok@erasmusmc.nl. There is a waiting list, so direct registration is advised.
For more information, go to: https://nfu-ebrok.nl/?lang=en
Other important things you should know about (but will be more relevant later on in your PhD trajectory):
- PhD portfolio: The PhD portfolio is required in each Erasmus MC PhD thesis and includes a report about training and teaching. With this portfolio, all Erasmus MC PhD students include a report of their PhD training (e.g. courses, workshops, seminars, international conferences) and teaching as last page of their thesis. With this PhD portfolio, Erasmus MC supports a broad personal development of our scientists.
- PhD-day: subscribe for the annually PhD-day, which will be held each year in July.
Useful websites
General website PhD Erasmus MC
https://stip.erasmusmc.nl/PhdCandidates/Menu
Useful information on the following subjects:
- Starting your PhD
- Research Schools
- Training and Supervision Plan
- Reference Check
- PhD Portfolio
- Confidential counselor for PhD students
E-learning for clinical research
Information about METC and CCMO
http://www.ccmo.nl
https://www.erasmusmc.nl/nl-nl/pages/metc
Miscellaneous
Interesting (PhD) groups: https://stip.erasmusmc.nl/PhdCandidates/631
International Office: https://stip.erasmusmc.nl/PhdCandidates/613
Funding: https://stip.erasmusmc.nl/PhdCandidates/619
Confidential counsellors: https://stip.erasmusmc.nl/PhdCandidates/635
CAO: https://cao-ziekenhuizen.nl/downloads
https://www.nfu.nl/sites/default/files/2020-07/CAO_University_Medical_Centres_2018-2020_as_of_1-1-2020.pdf
Promotion Network Netherlands: https://www.hetpnn.nl/en/